XenDocs A/P Automation

 

Organizations receive vendor invoices every day that require time-consuming data entry into their accounting system. Since invoices from each vendor have different layouts, traditional OCR technologies cannot effectively read data from most invoices. Therefore, many companies still rely on slow, manual input of invoice data.

 

XenDocs™ AP Invoice Module from Hershey Technologies is a powerful data capture and workflow solution that enables organizations to easily capture, route, review, apply general ledger coding, and approve invoices.

 

Integration with your ERP System

XenDocs can be integrated with most Enterprise Resource Planning (ERP) and accounting applications. This integration occurs on three levels:

1. Relevant invoice data can be exported from XenDocs to your accounting system to minimize manual data entry.
2. Accounts Payable (AP) staff can access invoice documents in XenDocs from an automated search link within your ERP system.
3. The AP workflow can simplify and expedite the typical 2-way and 3-way match process with your purchase order (PO) based invoice approvals.

 

Key Benefits

• Increased productivity per AP staff member and lower AP labor costs
• Faster invoice processing enabling more early payment discounts
• Eliminate cost of routing paper documents with robust document management - documents are located and viewed within seconds from any location
• Easily track and prioritize payments and identify duplicate or out of policy invoices
• Enable AP users to locate related invoice documentation directly from your existing accounting application
• Customizable workflow based on your needs
• One solution for all AP payment processes, regardless of how a document is submitted

 

XenDocs AP Invoice Module Brochure